Industry · Property management
Spend less time on admin and more time on your buildings.
Cube4 finds where AI and automation can safely take repetitive work off your property managers, then builds it with a person checking every output. Designed for UK block management, lettings and commercial property firms.
The pressure is familiar
Property managers stretched thin
Large portfolios per manager, constant tenant and leaseholder queries, and maintenance requests that arrive without the detail needed to act.
Deadlines with real consequences
Section 20 consultation stages, the Section 20B 18-month rule and year-end service charge accounts all depend on dates and documents being right.
Compliance keeps growing
Building Safety Act duties, client money protection, redress schemes and lettings rules add checks that someone has to evidence.
Where property firms typically start
Examples of the kind of work we look at. The audit tells you which ones are worth doing in your firm.
Maintenance intake and triage
Sorting tenant and leaseholder reports, asking for photos, checking communal or demised and drafting the work order for a property manager to approve.
Service charge invoices
Reading supplier invoices, coding them to the budget and applying lease apportionments for your service charge accountant to review.
Section 20 tracking
Drafting notices from your templates, tracking the 30-day consultation windows and summarising leaseholder observations for review.
Building safety records
Pulling actions out of fire risk assessments and flagging expiring items in the golden thread for your building safety manager.
Lease abstracts and key dates
Extracting break dates, rent reviews and covenants from leases into your system, confirmed by a surveyor.
Tenancy move-in packs
Checking the move-in pack is complete (How to Rent guide, EPC, gas safety, EICR, deposit information) before a person releases it.
Your professional obligations
Before any work starts, we agree with you how each automation fits the Landlord and Tenant Act 1985, the RICS service charge codes, the Building Safety Act 2022, your client money protection and redress scheme obligations, and UK GDPR. A qualified person in your team stays in control: our automations prepare work, your people review and approve it.
Questions we hear
Can AI help with Section 20 consultations?
Yes, as a preparation and tracking tool. It can draft notices from your own templates, track each 30-day window and summarise leaseholder observations. A property manager checks every notice before it is served.
Will it work with our property management software?
We start by looking at the systems you already use. Where a system can share data safely we connect to it; where it cannot, we design the workflow around it. The audit confirms what is possible in your firm.
Does a person still approve work orders and invoices?
Always. The automation prepares the work order or the coded invoice, and a property manager or service charge accountant reviews and approves it before anything is sent or posted.
How is tenant and leaseholder data protected?
We agree data handling with you before any work starts, use only the access each task needs and follow UK GDPR. See how we handle your data for the details.
Where do we start?
With the AI Opportunity Audit. We review your workflows and give you a prioritised plan showing which tasks are worth automating first.
See how we handle your data, our services and the AI Opportunity Audit.
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