Industry · Recruitment and staffing
Let your consultants spend their time on people, not paperwork.
Cube4 finds where AI and automation can safely take repetitive work off your consultants and compliance team, then builds it with a person checking every output. Designed for UK recruitment, search and staffing agencies.
The pressure is familiar
CV formatting eats the day
Reformatting CVs into your house template, removing contact details and checking dates takes consultant time away from candidates and clients.
Your CRM knows more than you can find
Good candidates sit in the database under old tags and free-text notes, so teams pay for fresh searches instead.
Compliance holds up starts
Chasing right-to-work documents, references and certificates delays start dates and invoices, and gaps are a regulatory risk.
Where agencies typically start
Examples of the kind of work we look at. The audit tells you which ones are worth doing in your agency.
CV formatting and redaction
Turning incoming CVs into your branded template with contact details removed, for a consultant to check before it goes to the client.
Job spec to CRM matching
Reading a new job spec and ranking the candidates you already hold, for the consultant to review and adjust.
Screening call summaries
Turning call notes or recordings into a structured scorecard (notice period, salary, motivations) that the recruiter checks.
Right-to-work and compliance packs
Reading uploaded documents, flagging gaps and expiry dates so your compliance officer can verify and sign off.
Re-engaging past candidates
Spotting candidates whose contracts are ending or who fit new roles and drafting messages for a consultant to personalise.
Placement and rebate tracking
Pulling fees, start dates and rebate periods from signed terms into a schedule your finance lead confirms.
Your legal obligations
Before any work starts, we agree with you how each automation fits the Conduct of Employment Agencies and Employment Businesses Regulations 2003, right-to-work checks, the Equality Act 2010 and UK GDPR. Matching and screening use job-related criteria only, and a consultant makes every decision about a candidate: our automations prepare work, your people review and approve it.
Questions we hear
Can AI format CVs into our house template?
Yes. It can extract the details from a CV, remove contact information and lay it out in your template. A consultant checks every profile before it is sent to a client.
Will it work with Bullhorn, Vincere or JobAdder?
We start by looking at the systems you already use. Where your CRM can share data safely we connect to it; the audit confirms what is possible in your agency.
Does AI decide which candidates go forward?
No. Automations rank, summarise and prepare. Your consultants decide who is shortlisted and submitted, using job-related criteria.
How is candidate data protected?
We agree data handling with you before any work starts, use only the access each task needs and follow UK GDPR. See how we handle your data for the details.
Where do we start?
With the AI Opportunity Audit. We review your workflows and give you a prioritised plan showing which tasks are worth automating first.
See how we handle your data, our services and the AI Opportunity Audit.
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